MCF is an Equal Opportunity Employer. The following positions are currently open:
Summary of Position:
The Executive Assistant plays a pivotal role at Madison Community Foundation helping to keep things running on schedule and in good order for the Board of Governors, the President and Vice President of Donor Engagement, and serves as a key resource to MCF supporters and the Donor Engagement team. Primary responsibilities include providing administrative and scheduling support to the President and Vice President of Donor Engagement, communication assistance with the MCF Board of Governors, as well as attendance and administrative support at MCF Board of Governors meetings, Executive Committee and Donor Engagement Committee meetings. This individual also works directly with MCF donors and fundholders to facilitate fund distributions and provides administrative support to the Donor Engagement team.
Responsibilities as they relate to:
- Maintain calendar of President: schedule meetings; track activity and follow-up in Razor’s Edge.
- Serve as primary contact for the Board of Governors and Executive Committee: schedule and coordinate meetings; assemble and distribute materials; record minutes; maintain records
- Additional duties as assigned.
Vice President of Donor Engagement and Donor Engagement Team:
- Provide administrative support to the Vice President of Donor Engagement.
- Serve as primary contact for the Donor Engagement Committee: schedule and coordinate meetings; assemble and distribute materials; record minutes.
- Assist donors and fundholders in making fund distributions: communicate with constituents; facilitate transactions; maintain accurate data and related records.
- Provide support for MCF donors, fundholders and the Donor Engagement team, including: Assist with written and verbal donor and fundholder communications and stewardship; serve as contact for phone and email inquiries; route calls and engage appropriate staff in follow-up; maintain accurate donor/constituent records in Raiser’s Edge database; assist with generation of reports, mailing and constituent list; provide support for meetings, presentations, events; assemble materials; assist with preparation and setup; record minutes; assist with take down.
- Additional duties as assigned.
Success in this Role Requires:
- Exceptional human relations skills; the ability to engage and serve a wide range of audiences
- Strong listening, written and verbal communications abilities
- Excellent organizational skills and attention to detail
- Demonstrated problem solving skills and calm demeanor managing deadlines and competing priorities
- High integrity and confidentiality handling sensitive donor and organizational information
- Knowledge of the Dane County philanthropic and nonprofit sectors
- A proactive work ethic and ability to work effectively as a member of a team
- Proficient use of Microsoft Office
- Proficient use of Raiser’s Edge is highly desired
Education and Experience: An undergraduate degree is preferred. A minimum of three years of experience providing executive-level support in administration, fund development, donor services or related field.
Application: To apply, please email your cover letter and resume to email@example.com and reference “Executive Assistant” in the subject line.
The Communications Intern works with the Communications Director to communicate MCF’s mission, vision and values to donors, nonprofits, media, other stakeholders, and the community at large. Vehicles for the distribution of these messages include social media, website, news media, hard copy publications, events and video. The Communications Intern will also work with the Development Director on special projects related to A Fund for Women, a giving partner of MCF.
Duties & Responsibilities:
- Generate content for social media, website, press releases, newsletters, programs and grant announcements
- Help produce annual report and other MCF collateral materials
- Coordinate nonprofit outreach for grantmaking activities
- Additional duties as assigned
Qualifications & Requirements:
- Strong written/verbal communication skills
- Strong organizational skills; attention to detail
- General proficiencies in MS Office and social media platforms
- Strong interest in the fields of journalism, communications and marketing; interest in nonprofits a plus
- Strong ethical compass/ability to maintain confidentiality
- Photography and graphic design skills not required, but a plus
Please email a cover letter and resume to Brennan Nardi, Communications Director, at firstname.lastname@example.org. UPDATED: Deadline to apply is April 7, 2017
Madison Community Foundation uses its local knowledge and assets to inspire giving, support meaningful initiatives and connect people for the common good.
- Generosity – We inspire giving to improve our world.
- Permanence – We steward community assets to ensure permanent, multi-generational philanthropy.
- Connectivity – We listen to fundholders, learn about community initiatives and foster connections.
- Effectiveness – We identify opportunities, align actions and produce results.
- Integrity – We create trust by acting with transparency and accountability.
The MCF workplace is a supportive, interdependent, dynamic environment where staff members seek to help each other succeed and connect people for the common good.
In the summer of 2017, Madison Community Foundation’s headquarters will move to a central downtown location near the Capitol, Overture Center for the Arts and State Street. Watch for this exciting news in the months ahead!